Rostering
Build shifts in minutes, not hours.
Drag-and-drop scheduling, real-time availability, and automatic conflict detection.
- Multi-site, multi-client scheduling
- Worker availability & qualifications
- SMS & email shift notifications
Coming soon
Rostering, Timesheets,
Invoicing & Payroll
built for Recruitment Agencies.
One integrated web platform that handles your entire contractor workflow — from placing shifts through to invoicing clients and paying your contractors. Built by recruiters, for recruiters.
Purpose-built for recruitment
Pay your contractors faster
One platform, zero double-entry
Time Wizard Hours rostered
1,284
+12%
Timesheets approved
97%
on time
Invoices out
$248k
+3 days faster
Backed by 10+ years of recruitment expertise. Made by the team behind Recruit Wizard — trusted by agencies across ANZ.
- Built for recruitment agencies
- Web-based — nothing to install
- Rosters, invoices & pay runs — one platform
One platform
Everything you need to run a modern agency.
Four deeply integrated modules, one source of truth. Say goodbye to spreadsheets, duplicate data entry and late pay runs.
Timesheeting
Accurate hours, zero chasing.
Contractors submit time through a mobile-friendly web app; managers approve in a tap. Exceptions and overtime are flagged automatically.
- Web-based timesheet capture on any device
- Configurable approval workflows
- Automatic exception flagging
Invoicing
Bill clients the same day.
Approved timesheets flow straight into invoices — with the rates, margins and on-charges from your placements applied automatically. Ready to send the same day.
- Automatic client invoicing
- Applies placement rates, margins & on-charges
- Clean sync to your accounting system
Payroll
Pay contractors, fast.
From approved timesheet to paid contractor in a few clicks. Works for contractors who invoice through their own company and those who work via a payroll / umbrella company.
- Full audit trail from shift to payment
- Approved hours → pay run, no rekeying
- Full employee payroll on the roadmap
Why Time Wizard
Designed for the way recruitment actually works.
Generic scheduling and billing tools weren't built for contractor-heavy recruitment agencies. Time Wizard is — from day one.
70%
less admin time
Save hours every week
Automated timesheet capture, approvals, invoicing and contractor pay runs cut admin by up to 70%. Your ops team gets their week back.
99.9%
billing accuracy
Fewer costly errors
Single-source-of-truth data means no more missed on-costs, miscalculated margins or reconciliation mistakes between rostering, billing and pay.
1
source of truth
One platform, everything connected
Rostering, timesheets, invoicing and contractor payments all speak the same language. No syncing. No reconciling. No shadow spreadsheets.
FAQ
Questions, answered.
Can't find what you're looking for? We'd love to talk.
Does Time Wizard integrate with Recruit Wizard?
Yes — Time Wizard has a comprehensive two-way integration with Recruit Wizard. Clients, jobs, placements and workers created in Recruit Wizard flow straight into Time Wizard, so there's no double entry. Approved timesheets flow back the other way, giving Recruit Wizard accurate reporting and forecasting. Worker updates (address, mobile, etc.) sync back to the candidate record automatically.
How is Time Wizard different from a generic scheduling or payroll tool?
Time Wizard is purpose-built for recruitment agencies. Generic scheduling and payroll tools treat recruitment as an edge case — we're built for it. Rostering, timesheets, client invoicing and contractor pay all live in one place, fed directly by your placements, rates and margins from Recruit Wizard, so nothing gets rekeyed between systems.
Who can Time Wizard pay today? Is it STP2 compliant?
Right now, Time Wizard's payroll module is focused on paying sub-contractors — either through their own company or a payroll/umbrella company. We don't currently process employee or casual payroll, which means no STP2, PAYG or award interpretation in-platform yet. Full employee/casual payroll is planned for a future release.
Does Time Wizard plug into my accounting system?
Yes. We handle invoicing and contractor payments in-platform, and sync the data into your accounting system so finance isn't rekeying anything. Xero is supported today, with more integrations on the roadmap.
How do contractors submit timesheets?
Contractors submit timesheets through a mobile-friendly web app. They log hours and breaks, then submit for approval. Managers approve in one tap and any exceptions or overtime are flagged automatically.
How long does implementation take?
Most agencies are live within 2–4 weeks, depending on data migration complexity. Our onboarding team handles client and worker imports, integrations and training. You'll have a dedicated implementation manager throughout.
Is my data safe?
Time Wizard runs on enterprise-grade cloud infrastructure with encryption in transit and at rest, role-based access control, SSO options, and daily backups. We're built with security and privacy as first-class requirements.
Be first in line when Time Wizard launches.
We're onboarding a small group of recruitment agencies for early access. Request yours and we'll show you how Time Wizard fits your agency — using your real rosters, clients and contractors.
No pushy sales. Just a real walk-through with someone who knows recruitment.